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New Club Creation - Incorporation

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New Club Creation - Incorporation

Postby Scott Hatch » Mon Nov 19, 2007 8:42 pm

I received the following inquiry today about the creation and assistance of a new club. I believe I have some old files kicking around that I research but I was looking for further insight from some of our clubs that have recently gone through this process.

Please post up items that I may have missed

\ I, along with some people are talking of starting our own 4x4 club (not Jeep Specific) We still want to be valuable and productive members within the 4 wheel drive community. I was hoping that you had a step by step instructions or "creating a club for dumbies" link (easiest way to put it) We would like to work towards getting into orginations like NEA, Treadlightly, UFWDA and getting Incorpoated. We just need to be steered in the right direction.

I have read the links on the NEA web site, but I am looking for something with more details and specifics.

Any help you could provide would be greatly appreciated.


I'm looking for some feed back and information about the following as well as thing I may have missed

* Appoint officers

* Create by-laws

* Club name

* Incorporate

I'm not the expert on the incorporation but there are plenty here that are.

Can I ask for someone to write the incorporation process for MA as well as any links or forms?

I am going to compile all this information for future use and posting on our site
Last edited by Scott Hatch on Sat Mar 01, 2008 12:29 am, edited 1 time in total.
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Postby Treasurer » Mon Nov 19, 2007 9:59 pm

I know MA can all be done on their web site. You will need to start with getting a Tax ID from the IRS. I also know MA wants to see the bylaws.

1. Choose Officers
2. Get Tax ID number
3. Create Bylaws (borrow ours or some clubs and adust as needed)
4. File with town you are doing business out of. (?)
5. File non-profit incorporation papers with MA Sec. of State
6. When you get your papers back from the state open bank account in the name of the non-profit.

I am not the expert in MA. I am a NH guy and have only set up a NH non-profit. The IRS will make you a 501(c)7. This a social club.
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Postby Scott Hatch » Mon Nov 19, 2007 10:33 pm

So how does one get their tax ID #?
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Postby tammylynn » Mon Nov 19, 2007 10:55 pm

I would go here first... http://www.irs.gov/pub/irs-pdf/fss4.pdf?portlet=3

They should designate a person to complete this form and then they can either call or mail it in. I would call it in. The IRS rep. will ask for all the info on the form so that it is why it is good to have it completed and in front of you.

The IRS will give them an EIN and will send them documentation verifying the info.

Some other IRS topics of interest for them might be:
http://www.irs.gov/charities/index.html

http://www.irs.gov/pub/irs-pdf/p557.pdf

http://www.irs.gov/charities/nonprofits/article/0,,id=96189,00.html

http://www.irs.gov/pub/irs-pdf/f1024.pdf

http://www.irs.gov/pub/irs-pdf/f8718.pdf
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Postby Liza » Tue Nov 20, 2007 7:05 am

You can apply for a Tax ID number online with the IRS also...https://sa1.www4.irs.gov/modiein/individual/index.jsp

That's fairly painless and instantaneous, they provide you with a .pdf of the SS-4 form with the number at the end of the process.


After you have a Tax ID #...in Mass you can submit your Articles of Incorporation...you can do that online as well: https://corp.sec.state.ma.us/corp/FilingForms/0300013.asp?stage=DataInput
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Postby Treasurer » Tue Nov 20, 2007 11:42 am

What they said will get them incorporated. We might want to get the links up on our web site.
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Postby adk_tj » Wed Nov 21, 2007 4:31 pm

Here's another good place to start also, and it's free;

http://www.nohvcc.org/education/clubkit.asp
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Postby Scott Hatch » Wed Nov 21, 2007 9:36 pm

adk_tj wrote:Here's another good place to start also, and it's free;

http://www.nohvcc.org/education/clubkit.asp


Thats a good resource and I have these items covered.

The information I'm getting together is for incorporation process and a obtaining a tax id. Each state has different rules for the incorporation process , this is the specific information I'm trying to compile
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Postby mastertek2000 » Fri Dec 21, 2007 8:33 pm

how small can a club be ?? as far as members
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Postby Treasurer » Sat Dec 22, 2007 4:33 am

We have a 25 member minimum that we bill you for your dues. The state does not care how small your club is.
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Postby mastertek2000 » Sat Dec 22, 2007 9:23 am

that's good the reason i ask is that we love to wheel and some time it get crazy if 20 to 30 jeeps show up i was thinking of a smaller that way the hole club get to enjoy so realy all you need is 5 board of directors any we can go whit about 10 sounds great now will the cost of starting a club be less for less members in it ?? thanks for the input much appreciated
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Postby Liza » Sat Dec 22, 2007 12:42 pm

The start up costs for a club are generally fixed and won't change with the number of members you have.

The state filing fees for non-profits are fixed ($30-$40 depending on the state).
Domain names, web hosting, forum costs, if you go that direction, are fixed.

Personally (having just done it), I wouldn't think it's worth the trouble of starting a club, incorporating, drafting bylaws, opening bank accounts, etc. would be worth if for a club as small as 10 members. But that's just me. :)
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Postby mastertek2000 » Sat Dec 22, 2007 9:17 pm

thanks for your input i will have to see thank you all for some great info
i am in new bedford ma
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Postby axle » Mon Dec 24, 2007 12:03 pm

There are plenty of existing clubs that are always looking for new potentialy active members! :D
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Postby RTrac1 » Tue Aug 12, 2008 10:27 am

https://corp.sec.state.ma.us/corp/Login ... ation=True


I'm filling out the articles of organization for NTC as a non-profit corporation, and right now we only have a President and 2 officers. Is there any issue with me being listed for multiple roles on this form? I am acting as President, Treasurer, and Secretary right now.

I tried to submit it, but it came up with an error that I needed to list a "clerk" and a "director" Is Mass gonna throw a flag at me being listed for those as well?


Thanks in advance. 8)
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Postby adk_tj » Tue Aug 12, 2008 10:36 am

You shouldn't have an issue at all, although I think Treasurer and President need to be different. Regardless of that, if you're elected to that position, you have the right to be the signor.
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Postby XJ Maki » Tue Aug 12, 2008 10:36 am

No problem, same person can hold multiple positions on the board.
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Postby Paul » Tue Aug 12, 2008 10:39 am

ibid.

One person can be everything Rob, no flags, I'm in that line of work and I see it all the time.

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Postby RTrac1 » Tue Aug 12, 2008 11:31 am

ok sweet. thanks guys
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Postby Treasurer » Tue Aug 12, 2008 11:31 am

Be all that you can be. That is you can be listed for all of the officer positions.
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Re: New Club Creation - Incorporation

Postby mrfreakinwhite » Wed Dec 14, 2011 11:01 pm

MA clubs - alert - don;t forget the deadline for filing annual corporate status update was Nov 1st.
You can go to mass.gov/sec, click on corporate info and complete it online. New fees for everything. File for each year you missed, if applicable.
And update your officers FIRST.
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Re: New Club Creation - Incorporation

Postby tammylynn » Wed Dec 14, 2011 11:24 pm

Pretty sure this is for any non-profit on an IRS level. Good call on a reminder. I think they send out reminder cards or something.
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Re: New Club Creation - Incorporation

Postby mrfreakinwhite » Thu Dec 15, 2011 7:46 am

I got a reminder from MA saying, "Do or die!"

The process is very quick and easy, just try to have all the directors' names and addresses ready before you log in.
To log in, you need your pin and account. Mine was printed on the post card reminder.

On the federal level, all non-profits of any size need to file annually with the IRS, a 'post card filing.'
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Re: New Club Creation - Incorporation

Postby schwalby » Fri Jul 27, 2012 4:21 pm

Bumping an old thread.

In the process of incorporating and does anyone know if a club is looked at differently than a business? I can't find any info on that. I can find a ton of info on how to incorporate a business though.

http://sos.nh.gov/corp_div.aspx
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Re: New Club Creation - Incorporation

Postby tammylynn » Fri Jul 27, 2012 9:34 pm

A club is typically incorporated as a non-profit classification whereas most businesses would be classified under a for profit classification such as LLC, Corporation, etc. Is that what you mean?
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Re: New Club Creation - Incorporation

Postby mrfreakinwhite » Sat Jul 28, 2012 12:11 am

schwalby wrote:Bumping an old thread.

In the process of incorporating and does anyone know if a club is looked at differently than a business? I can't find any info on that. I can find a ton of info on how to incorporate a business though.

http://sos.nh.gov/corp_div.aspx

IRS 501(c)7 social club is easiest, and it is a business.
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Re: New Club Creation - Incorporation

Postby Voodoo Chile » Wed Oct 26, 2016 9:32 am

giving this a bump as Nov 1st is coming soon... Read above if your're from MA and dont know why I mention this... :wink:
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